BYUSA Advertising Process
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Toggle ItemStep 1: Request a workbook from your coordinator
You must get your coordinator to share a new workbook with you for each event!
Activities Nadia Terron nadia_terron@byu.edu Clubs Robin Damon robyn_damon@byu.edu Connections Sheila Mayne sheila_mayne@byu.edu Honor Dave Nagata dave_nagata@byu.edu Leadership Education, & Elections Team Angela Blomquist angela_blomquist@byu.edu
Logan Mann logan_mann@byu.edu -
Toggle ItemStep 2: Fill out the workbook completely and review with your coordinator
Make sure you fill out as much information as possible, starting with the Master Tab! We will go through the workbook with you, but it is better if the info is already in there! This includes things like captions for posts, links to pictures/videos, etc.
Once you have completed filling out the workbook, please share it (with edit access) with all of the Media Hub emails and CC your coordinator. Any email communication with the Media Hub needs to have your area coordinator included so they are aware of how projects are progressing.
Advertising Consultants sclmedia@byu.edu Graphic Designers scldesign@byu.edu Photo/Video Team sclvideo@byu.edu -
Toggle ItemStep 3: Print out the completed Master Tab, Social Media page, and Website page and get them signed before your initial consultation
You must bring a physical copy of the Master Tab, Social Media page, and Website page to your initial consultation with the Advertising Consultants! Each page needs to be physically signed by coordinator.
Once these pages are printed and signed, set up your initial consultation by emailing sclmedia@byu.edu or drop by the Media Hub. During your initial consultation, advertising consultants will review the workbook and set up any additional consultations as necessary.
TO PRINT: Select "Portrait" and "Fit to Page"
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Toggle ItemStep 4: After your initial consultation, get other workbook pages signed and approved by coordinator before your other consultations
Take the printed workbook pages you were given during your initial consultation (design, photo, video) and get them signed by your coordinator.
Make sure that your coordinator reviews these pages carefully before signing; changes to design notes and print quantities are difficult to accommodate after you have met with employees from the Media Hub.
*These workbook pages must be signed before your consultations with our graphic designers and photographers.
Additional Consultations
Graphic Design Bring - printed/signed Design & Print page, creative ideas, know what sizes you need
Process - Consultation → Design Creation → Client & Coordinator Approval → PrintingNotes - please show up on time and come prepared with ideas
Photography Bring - printed/signed Photo page, ideas, event information
Process - Consultation → Photoshoot → Editing → Approval → Final PhotosNotes - you must provide models and props, please be prepared and on time for photoshoot
Videography Bring - printed/signed Video page, ideas, event information
Process - Consultation → Filming → Editing → Approval → Final ProductNotes - you must provide models and props, please be prepared and on time for filming
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Toggle ItemStep 5: Let us to work our magic
Give us time to complete your designs, but email us to stay updated and feel free to ask questions.
You will receive an email when print material is ready for pickup. Social media will be posted as scheduled.
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Toggle ItemCan I reuse an old workbook for my new event?
No! You need to get a new copy of the workbook from your coordinator for every event because we update the workbook and need to make sure projects are approved.
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Toggle ItemWhat are my print options?
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Toggle ItemHow far in advance do I need to come to meet about advertising for my event?
You will select what "package" you want in the workbook. The earlier you come the more print material you can get. We need ample time to design and print before your advertising goes up for your event.
*Advertising should be posted for about 2 weeks before an event.
REGULAR: 7+ weeks before event Social Media Posts, Website Page, Photography, Video, 1 Horizontal Banner, 4 Outside Banners, 2 Inside Banners, A Frames, 7 Pages (8.5X11), 15 Tabloids (11X17), 1000 Quarter-sheet Flyers, 4 TV Screens TEMPLATE: 5 weeks before event Social Media Posts, Website Page, Photography, Video, 15 Tabloids (11X17), 1000 Quarter-sheet Flyers, 4 TV Screens RUSH: 2-4 weeks before event NO PRINT MATERIALS. Basic Social Media Posts, Website Page -
Toggle ItemWhich email do I use for my questions?
General Media Hub Questions: sclmedia@byu.edu
Design, Print, or Club Material Questions: scldesign@byu.edu
Photography and Videography Questions: sclvideo@byu.eduYour workbook should be shared with all of the emails. Also, don't forget to CC your coordinator in all communication with the Media Hub.
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Toggle ItemWhat if I am working with the Media Hub as a club?
Here is the process for working with the Media Hub if you are a club! Click here for more information.
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Toggle ItemWhat are my template options?
If you come to us with less than 5 weeks until you need your advertising, you have to select a template design. This is to ensure we can get your print material completed on time.
Below are the template options. You may also take an old design and replace the information on it.
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QSF (correct color).png
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QSF.png
QSF (correct color).png
QSF 1.png
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Toggle ItemIf we have an idea already, can you create that for us?
Yes! Before you meet with our designers, it is important that you have an idea for the theme or vibe of the advertising.
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Toggle ItemCan I leave the completed workbook pages on your desk if you are not there?
No. To ensure we fully understand your project, please bring your completed workbook pages to your scheduled consultation.
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Toggle ItemDo I get to choose the main designer that works on my project?
No. Design projects are assigned based on current designer workload, therefore your project will be completed by the most available designer.