Skip to main content

BYUSA Advertising Process

Media Hub Process
Hidden image
  • You must get your coordinator to share a new workbook with you for each event!

    ActivitiesNadia Terron
    ClubsRobin Damon
    ConnectionsSheila Mayne
    HonorDave Nagata
    Leadership Education, & Elections TeamAngela Blomquist
    Logan Mann
  • Make sure you fill out as much information as possible, starting with the Master Tab! We will go through the workbook with you, but it is better if the info is already in there! This includes things like captions for posts, links to pictures/videos, etc.

    Once you have completed filling out the workbook, please share it (with edit access) with all of the Media Hub emails and CC your coordinator. Any email communication with the Media Hub needs to have your area coordinator included so they are aware of how projects are progressing.


  • You must bring a physical copy of the Master Tab, Social Media page, and Website page to your initial consultation with the Advertising Consultants! Each page needs to be physically signed by coordinator.

    Once these pages are printed and signed, set up your initial consultation by emailing or drop by the Media Hub. During your initial consultation, advertising consultants will review the workbook and set up any additional consultations as necessary.

    TO PRINT: Select "Portrait" and "Fit to Page"

  • Take the printed workbook pages you were given during your initial consultation (design, photo, video) and get them signed by your coordinator.

    Make sure that your coordinator reviews these pages carefully before signing; changes to design notes and print quantities are difficult to accommodate after you have met with employees from the Media Hub.

    *These workbook pages must be signed before your consultations with our graphic designers and photographers.

    Additional Consultations

    Graphic Design

    Bring - printed/signed Design & Print page, creative ideas, know what sizes you need
    Process - Consultation → Design Creation → Client & Coordinator Approval → Printing

    Notes - please show up on time and come prepared with ideas


    Bring - printed/signed Photo page, ideas, event information
    Process - Consultation → Photoshoot → Editing → Approval → Final Photos

    Notes - you must provide models and props, please be prepared and on time for photoshoot


    Bring - printed/signed Video page, ideas, event information
    Process - Consultation → Filming → Editing → Approval → Final Product

    Notes - you must provide models and props, please be prepared and on time for filming

  • Give us time to complete your designs, but email us to stay updated and feel free to ask questions.

    You will receive an email when print material is ready for pickup. Social media will be posted as scheduled.

Hidden image
  • No! You need to get a new copy of the workbook from your coordinator for every event because we update the workbook and need to make sure projects are approved.

  • You will select what "package" you want in the workbook. The earlier you come the more print material you can get. We need ample time to design and print before your advertising goes up for your event.

    *Advertising should be posted for about 2 weeks before an event.

    REGULAR: 7+ weeks before eventSocial Media Posts, Website Page, Photography, Video, 1 Horizontal Banner, 4 Outside Banners, 2 Inside Banners, A Frames, 7 Pages (8.5X11), 15 Tabloids (11X17), 1000 Quarter-sheet Flyers, 4 TV Screens
    TEMPLATE: 5 weeks before eventSocial Media Posts, Website Page, Photography, Video, 15 Tabloids (11X17), 1000 Quarter-sheet Flyers, 4 TV Screens
    RUSH: 2-4 weeks before eventNO PRINT MATERIALS. Basic Social Media Posts, Website Page
  • General Media Hub Questions:
    Design, Print, or Club Material Questions:
    Photography and Videography Questions:

    Your workbook should be shared with all of the emails. Also, don't forget to CC your coordinator in all communication with the Media Hub.

  • Here is the process for working with the Media Hub if you are a club! Click here for more information.

  • If you come to us with less than 5 weeks until you need your advertising, you have to select a template design. This is to ensure we can get your print material completed on time.

    Below are the template options. You may also take an old design and replace the information on it.

  • Yes! Before you meet with our designers, it is important that you have an idea for the theme or vibe of the advertising.

  • No. To ensure we fully understand your project, please bring your completed workbook pages to your scheduled consultation.

  • No. Design projects are assigned based on current designer workload, therefore your project will be completed by the most available designer.